Work at Candler

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Work at Candler

Candler at Emory University provides an uncommonly rewarding work environment. People are drawn to work here to enrich and change lives. They are attracted by the opportunity to participate in the community life of a top-ranked university. Emory ranks as the second-largest private employer in the metro Atlanta area. Candler students may seek internships and part-time jobs on campus with various departments and research projects.

Current Openings

Senior Business Manager

Description

Job Summary

The Senior Business Manager reports to and works closely with Candler’s Chief Business Officer to lead the Finance and Administration unit’s activities. Areas of responsibility include Human Resource Management, Financial Management, Budget Preparation, and Grant Processing and Reporting. Serves as Candler’s human resources representative, maintaining personnel files and performing all HR transactions for Faculty, Staff, and Adjuncts. Leads the preparation of operational and statistical reports for Executive Leadership and regulatory agencies. Represents the Theology school on University-wide committees, which may include HR leadership, Emory Finance Officers Network, Emory Procurement Network, etc. May supervise staff and perform related responsibilities as required.

Key Responsibilities

  • Human Resource Management
  • Maintain personnel files for all current faculty, staff, and emeritus faculty.
  • Retain personnel files according to data retention policies.
  • Process all HR actions (pay change, transfer, termination, etc.)
  • Onboard and process all new hires/rehires (staff, faculty, adjuncts, and teaching assistants).
  • Assist in production of annual salary letters.
  • Initiate and support the annual performance management process at Candler. Enter annual merit raises, review all earnings distributions, and submit additional pay requests.
  • Serve as the Human Resource Representative for Candler (first line for employee benefits/HR questions).
  • Produce and Review labor distribution reports.
  • Train employees on all HR/Timekeeping systems.
  • Create and Maintain Organization Chart.
  • Manage annual ministerial housing allowance process.
  • Serve as knowledge resource and support for Candler’s student hiring administration process.

** Active member of Human Resources Leadership Committee

** Attend quarterly Human Resources Representative Meeting

Financial Management

  • Create and/or approve new chartfield requests.
  • Manage Endowment Fund reports, review, and analysis using FundDriver, the university’s endowment management system.
  • Approve all Compass and Emory Express transactions (first level approver). Create transactions in this systems, if necessary.
  • Review pending and denied transactions and notify/assist originator.
  • Support the annual departmental budget process managed by the dean and the CBO, including managing communication of annual budgets to department heads.
  • Perform financial analysis and budget review, using Emory systems and analysis methods, to support school, department, and project level budget analyses.
  • Support/train Candler support staff on Finance system use in cooperation with Sr. Accountant. Lead school-wide finance and analysis training efforts.
  • Support year-end close at Candler, liaising with Central Finance, as needed.

**Active member of the Emory Finance Officer’s Network. (FON)

**Active member of the Emory Procurement Network.

Budget Preparation

  • Collaborate with CBO to produce all funds budget proposals for Executive Leadership review.
  • Lead budget review, tracking, and trend analysis on behalf of the school, working with the CBO.

Grant Processing and Reporting

Pre-award

  • Support the PI, produce budget and budget narratives in conjunction with grant proposal.
  • Assist PI with coordination and compliance with the Emory Research Administration Service units (RAS) and helps ensure RAS staffs’ regular communication and provision of updates on expenditures for PIs.

Post-award

  • Serve as Candler’s liaison with the RAS Units.
  • Work with RAS Unit to ensure receipt and proper setup of award.
  • Monitor expense for compliance. Maintain grant files.
  • Retain files in accordance with Emory Retention Policy.

FORMAL JOB DESCRIPTION: Develops, administers and monitors budgets, accounts, policies and procedures relating to operational activities in the areas of human resources, finance, facilities management and research for a department, division or school. Ensures that awarded grants conform to defined budget parameters and projects budget needs to accommodate future grant funding increases, changes and awards. Ensures the preparation of operational and statistical reports for management and regulatory agencies. May supervise staff and perform related responsibilities as required. 

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in business, finance or related field
  • Five years of professional business or management experience or equivalent combination of experience, education, and training.
  • Some positions in this classification may require previous supervisory experience.

Additional Details

Preferred Qualifications

  • Understanding of Human Resource Management and current practices.
  • Previous supervisory experience.
  • Proficiency using spreadsheets and other financial software. 
  • Understanding of graduate theological education and its diverse constituents.
  • Comprehension of finance and budgeting within research university and higher education.
  • Familiarity with Peoplesoft, iCIMS, or other financial/HR management platforms.
  • Demonstrated evidence of strong interpersonal and communications skills.

To apply, visit https://staff-emory.icims.com/jobs/37612/job


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Stacks and Circulation Specialist-Pitts Theology Library

Job Description

Reporting to the Head of Research and Access Services, the Stacks and Circulation Specialist coordinates the Pitts inventory and stacks maintenance operations. In this role, the specialist will have primary responsibility for maintaining the physical location of circulating and reference materials, maintaining statistics on stacks utilization and coordinating the shifting of library materials when necessary. The specialist will serve as the library’s primary liaison with the Library Service Center and coordinate the transfer of Pitts materials to that offsite location. This person will also oversee the ongoing inventory of the library’s circulating and reference collections, implementing, reviewing, and maintaining protocols for insuring library materials are where they are supposed to be. The specialist will also coordinate the identification of circulation and reference materials that need repair or replacement and coordinate with third party vendors to repair or replace bindings. The specialist is also part of the Pitts circulation team, charged with providing superb service to the diverse patron base of the library. Success in this role will entail providing excellent circulation service to library patrons, supervising circulation student assistants, following documented circulation processes, and working with the public services team to ensure policies and procedures are serving patrons well. The person in this position will work with others in the department on hiring and training circulation student assistants, evaluating student work, providing feedback, and offering ongoing training. This person will also provide routine library information to patrons and make reference referrals as needed, as well as participate on internal library task forces and complete other duties as assigned. The specialist will serve on relevant University library committees and communities of practice.

The specialist may work up to 20 hours on evenings and weekends during academic terms, with adjusted hours during other periods. 

Review of applications will begin immediately.

DEPARTMENT MINIMUM QUALIFICATIONS

  • Experience in a work environment that demonstrates responsibility and reliability
  • Ability to work without continuous supervision and to supervise student assistants
  • Strong attention to detail and superb organization skills
  • Demonstrated experience overseeing long-term projects, with appropriate scheduling and metrics for success
  • Familiarity with the work processes of an academic library
  • Strong computer skills, including the use of cloud storage and productivity tools like Word and Excel
  • Ability to communicate clearly and effectively both in person and in writing
  • Experience in a library setting
  • Demonstrated commitment to providing excellent client care

PREFERRED QUALIFICATIONS

  • Experience working in an academic library, including strong familiarity with the Library of Congress call number system
  • Familiarity with the literature of theology and religious studies

Library Environment

Pitts Theology Library, one of the premier theological libraries in North America, is one of Emory University’s six instructional libraries. It holds a distinguished collection of theological materials in a beautiful new 60,000 square-foot facility. With active instructional and outreach programs and over 610,000 volumes, including over 150,000 volumes in its Special Collections, the library provides rich resources and services for the Candler School of Theology, Emory University, and the broader community.

FORMAL JOB DESCRIPTION:

Provides complex library user services and research assistance to the university and external communities. Provides access to information, resources, and materials by using a specialized knowledge of electronic databases, microcomputer applications, complex reference tools, and/or foreign languages; these may include the Internet, CD-ROMs, and on-line databases. May create bibliographic access to research materials (government documents, manuscripts, and other resources) using a specialized knowledge of national standards, electronic reference sources, and complex reference tools. May provide physical access to materials employing specialized techniques relating to conservation, binding, reproduction, and/or reformatting. May verify bibliographic information on-line and prepare requests for borrowing and lending of library materials through Interlibrary loan or other means. May hire, train and supervise student staff. Performs related responsibilities as required. 

MINIMUM QUALIFICATIONS:

Bachelor's degree in a related field and two years of related work experience, OR equivalent combination of experience, education, and training. Positions in this classification may require computer skills, proficiency in a foreign language or other special skills. 

To apply, visit https://staff-emory.icims.com/jobs/36428/job


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Program Coordinator for Faculty Support and the Doctor of Ministry

Job Description:

The Program Coordinator for Faculty Support and the Doctor of Ministry is responsible for supporting faculty in administrative and education services and program coordination for Candler’s Doctor of Ministry. This list provides additional details of the position.

Faculty Support and Education Services:

Assists the Supervisor of Faculty Support Services to provide expertise for faculty in deploying educational technologies for research and in the classroom. Provides advanced assistance for faculty queries involving common software and online applications in the academic setting (e.g., Word processing, publication, spreadsheet, presentation, Acrobat) to researching, identifying, and arranging training for advanced software and online technologies that could enable faculty to extend their work in their research and pedagogy in new directions. Provides direct support for faculty in day-to-day needs for classroom and research including travel arrangements, scheduling of advising sessions and alternative exam times, distributing graded materials, developing appropriate classroom materials, and assisting with document preparation and editing. Assists the Supervisor of Faculty Support Services with International Initiatives, including international payments, support for international faculty and students, securing visas, and compiling reports and surveys from Candler and international students and faculty. Performs related responsibilities as required.

Doctor of Ministry (DMin) Program Coordination:

Coordinates program and related activities including: establishing long-term objectives, researching factors that may impact the success of the program, developing promotional materials/venues, managing related databases, and establishing/forecasting budget requirements. Develops work plans to accomplish objectives and monitors progress toward their achievement. Monitors expenditures and prepares financial reports; may assist in identifying funding resources and in developing fund-raising strategies and initiatives. Prepares operational and statistical reports to assist in effective decision-making. Writes or develops reports, briefings, newsletters, promotional materials, grants or other written materials related to the program. Conducts research and gathers accurate information to develop various publications. Assists in developing and coordinating program related conferences, conventions, meetings, and other event planning. May supervise staff, interns and/or volunteers. Communicates with faculty, staff, and students related to DMin program. Performs related responsibilities as required.

Program Student Assistant Support:

Provides training for and supplemental oversight of student workers supporting Candler programs areas, such as but not limited to Black Church Studies, World Christianity, Women, Theology and Ministry, and Catholic Studies.  This includes organizing an orientation for new student workers in Candler programs at the beginning of each academic year and helping program student assistants utilize services at Candler effectively and efficiently by directing them to proper staff and offices.  This individual would be the initial point of contact for program student assistants in the Faculty Support Suite.

The preferred qualifications of the Program Coordinator include but are not limited to the following:

  • Excellent oral, interpersonal skills, and writing/editing skills.
  • Wide knowledge of educational policies and procedures.
  • Extensive knowledge of office productivity and educational technology.
  • Familiarity with programs of theological education, the mission of Candler School of Theology, Emory University, and The United Methodist Church.
  • Ability to initiate projects and creative proposals as a self-starter who values and seeks collaboration.
  • Ability to multitask while continuing to meet deadlines.
  • Effective and efficient use of Microsoft Office products and file sharing software, such as Box.com.

FORMAL JOB DESCRIPTION:

Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans. Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement. Conducts research and gathers information to develop various publications. Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program. Assists in developing and coordinating program-related conferences, conventions, or meetings. Monitors expenditures and may participate in the budget planning process and prepare financial reports. May assist in identifying funding resources and developing fund-raising strategies and initiatives. Prepares operational and statistical reports. Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers. Performs related responsibilities as required. This is not an administrative support position.

MINIMUM QUALIFICATIONS:

Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.

To apply, visit https://euvcareers-emory.icims.com/jobs/search?ss=1&searchKeyword=35780  

Emory University and Emory Healthcare are nationally recognized for their contributions to higher learning, research, patient care and the health sciences.  To learn more about thier individual missions and respective organizations, please visit emory.edu or emoryhealthcare.org.


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Interlibrary Loan and Circulation Specialist-Pitts Theology Library

Description

Reporting to the Head of Research and Access Services, the Interlibrary Loan & Circulation Specialist oversees the day to day operations of interlibrary loan (ILL) borrowing & lending at Pitts Theology Library and the fulfillment of electronic document delivery (EDD) requests. This work includes fielding requests from Emory patrons and other libraries, interpreting complex citations, using software systems to coordinate loans from other institutions, scanning library materials, following ILL and copyright best practices, and the packaging and coordinating shipment of materials to other libraries. The specialist will also monitor due dates, coordinate with patrons and libraries regarding renewals, and generate bills and collect payments for libraries and patrons who do not return materials on time. The specialist must maintain detailed records of transactions and training and procedural documentation. The specialist is also part of the Pitts circulation team, charged with providing superb service to the diverse patron base of the library.

Success in this role will entail providing excellent circulation service to library patrons, supervising circulation student assistants, following documented circulation processes, and working with the public services team to ensure policies and procedures are serving patrons well. The person in this position will work with others in the department on hiring and training circulation student assistants, evaluating student work, providing feedback, and offering ongoing training.

This person will also provide routine library information to patrons and make reference referrals as needed, as well as participate on internal library task forces and complete other duties as assigned. The specialist will serve on relevant University library committees and communities of practice.

This is a part-time position (20 hours). The specialist may work up to 10 hours on evenings and weekends during academic terms, with adjusted hours during other periods.

Review of applications will begin immediately. 

QUALIFICATIONS

  • Experience in a work environment that demonstrates responsibility and reliability.
  • Ability to work without continuous supervision and to supervise student assistants.
  • Strong attention to detail(s).
  • Strong computer skills, including the use of cloud storage and productivity tools like Word and Excel.
  • Ability to communicate clearly and effectively both in person and in writing.
  • Demonstrated commitment to providing excellent client care.

PREFERRED QUALIFICATIONS

  • Familiarity with the work of an academic library, including working knowledge of the Library of Congress call number system.
  • Familiarity with the literature of theology and religious studies.
The Specialist will be hired at the rank "Library Specialist (User Services)" which indicates the following:
  • Performs complex resources management operations (e.g. searching, ordering, receiving, claiming, paying for, and preparing for binding library materials) using specialized knowledge of online databases, microcomputer applications, and complex reference tools.
  • Responds to inquiries from faculty, staff, and students regarding orders.
  • May search local, national, and commercial databases and create bibliographic/order records in the local online system.
  • May oversee receipt and check-in of library materials and prepare materials for binding.
  • May hire, train, and supervise student staff.
  • Performs related responsibilities as required.
Pitts Theology Library Environment

Pitts Theology Library, one of the premier theological libraries in North America, is one of Emory University’s six instructional libraries. It holds a distinguished collection of theological materials in a beautiful new 60,000 square-foot facility. With active instructional and outreach programs and over 610,000 volumes, including over 150,000 volumes in its Special Collections, the library provides rich resources and services for the Candler School of Theology, Emory, and the broader community.

FORMAL JOB DESCRIPTION:

Provides complex library user services and research assistance to the university and external communities. Provides access to information, resources, and materials by using a specialized knowledge of electronic databases, microcomputer applications, complex reference tools, and/or foreign languages; these may include the Internet, CD-ROMs, and on-line databases. May create bibliographic access to research materials (government documents, manuscripts, and other resources) using a specialized knowledge of national standards, electronic reference sources, and complex reference tools. May provide physical access to materials employing specialized techniques relating to conservation, binding, reproduction, and/or reformatting. May verify bibliographic information on-line and prepare requests for borrowing and lending of library materials through Interlibrary loan or other means. May hire, train and supervise student staff. Performs related responsibilities as required. 

MINIMUM QUALIFICATIONS:

Bachelor's degree in a related field and two years of related work experience, OR equivalent combination of experience, education, and training. Positions in this classification may require computer skills, proficiency in a foreign language or other special skills. 

To apply, visit https://staff-emory.icims.com/jobs/35442/interlibrary-loan-and-circulation-specialist-pitts-theology-library/job


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Executive Director, Aquinas Center

Description

Reporting to the Board of Directors of the Aquinas Center and as a liaison to the Candler School of Theology, serves as the management leader of the Aquinas Center.

  • Primary responsibilities include overseeing and executing the administration, programs and strategic plan of the organization.
  • Other key duties include fundraising, marketing and community outreach.
  • Works with the Board of Directors to fulfill the organization's mission.
  • Has responsibility for leading the Aquinas Center in a manner that supports and guides the organization's mission as defined by the Board of Directors.
  • Is responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.
  • Develops resources sufficient to ensure the financial health of the organization.
  • Has responsibility for the fiscal integrity of the Aquinas Center to include submission to the Board of a proposed annual budget and regular financial statements which accurately reflect the financial condition of the organization.
  • Is responsible for fiscal management that generally anticipates operating within the approved budget, ensures maximum resource utilization and maintenance of the organization in a positive financial position.
  • Is responsible for fundraising and developing other resources necessary to support the Aquinas Center's mission.
  • Works with board and staff to ensure that the mission is fulfilled through programs, strategic planning and community outreach.
  • Is responsible for implementation of the Aquinas Center's programs that carry out the organization's mission which includes responsibility for strategic planning to ensure that the Aquinas Center can successfully fulfill its mission into the future.
  • Also has responsibility for the enhancement and marketing of the Aquinas Center's image by being active and visible in the community and by working closely with other professional, civic and private organizations.
  • Oversees and implements appropriate resources to ensure that the operations of the organization are appropriate which includes responsibility for the effective administration of the Aquinas Center's operations; hiring and retention of competent, qualified staff; signing all notes, agreements, and other instruments made and entered into and on behalf of the organization; and building relationships within Emory University to develop academic relationships and constituents.
  • Performs related responsibilities as required. 

Preferred qualifications include:

Knowledge of and engagement with the Catholic intellectual traditions; demonstrated success in fundraising and building donor relationships in the non-profit sector; marketing/publicity and event/program management; budgetary preparation, analysis and decision-making experience; experience building diverse community collaborations which may include interfaith organizations, the Archdiocese of Atlanta, Emory University and the Catholic community of Atlanta; and excellent verbal and written communication skills.

MINIMUM QUALIFICATIONS:

Bachelor's degree and 10 years of related administrative experience which includes five years of leadership experience. Master's degree preferred.

Additional Details

MISSION STATEMENT:

The Aquinas Center of Theology at Emory University provides a Catholic scholarly presence, ecumenical in spirit, for the benefit of Emory University, the Archdiocese and the region. It assists inquiring persons to enhance their knowledge of the living Catholic tradition and to engage in the intellectual and moral life of the Church.

Candidates should apply online at https://staff-emory.icims.com/jobs/30514/executive-director%2c-aquinas-center/job?mode=view 


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