Work at Candler

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Work at Candler

Candler at Emory University provides an uncommonly rewarding work environment. People are drawn to work here to enrich and change lives. They are attracted by the opportunity to participate in the community life of a top-ranked university. Emory ranks as the second-largest private employer in the metro Atlanta area. Candler students may seek internships and part-time jobs on campus with various departments and research projects.

Current Openings

Admissions Advisor

Emory University seeks a dynamic, energetic, and highly motivated individual to join the Candler School of Theology as a recruiter for graduate-level theological education, including those discerning a call for vocational ministry. This highly visible position is responsible for assisting the Assistant Dean of Admissions and Financial Aid in attracting persons with calls to vocational ministry and interests in graduate theological education, guiding them through the process of inquiry to matriculation, and strengthening the relationships among prospects, key influencers, and Candler School of Theology.

 

Job Description

  • Recruits students by traveling to high schools and college recruitment fairs.
  • Reviews, analyzes, and rates applications of students applying for admission.
  • Conducts information sessions for visiting students and parents, and may conduct campus tours. Assists in coordinating alumni volunteer activities.
  • May review and edit financial aid forms.
  • Composes correspondence, and designs and generates reports.
  • Maintains communication via telephone, correspondence, and/or electronic mail with prospective students through all stages of the recruitment and admission process.
  • Performs related responsibilities as required.

Detailed Job Description

  • Represent the School coherently and enthusiastically in a variety of internal and external events, such as graduate/seminary fairs, college presentations, on-campus and online events, and other settings.
  • Assist in developing and implementing plan of recruitment and other admissions programs.
  • Develop and maintain effective relationships with key influencers, alumni, clergy, congregations, campus ministers, undergraduate faculty, and denominational leaders.
  • Select, schedule, and coordinate one's own recruitment travel (~50% of time) and events based on plan for recruitment and in consultation with the colleagues.
  • Create and sustain initiatives to cultivate leads and referrals, including regular and consistent follow-up, utilizing enrollment management software to track contacts, communications, and travel.
  • Host prospective students on and off campus for recruitment and admissions events.
  • Engage prospective and admitted students in conversations about vocation, ministry, admission, financial aid, academic programs and departments, student life, housing, and Candler School of Theology and University in general.
  • Assist colleagues in the Office of Admissions with projects, programs, events, information sessions, and recruitment events.
  • Manage recruitment efforts for a specified territory.
  • May coordinate admissions programs for one or more student groups such as prospects, accepted students, alumni, internationals, or transfers.
  • Position requires frequent travel for recruitment.
  • Position requires regular evening work for recruitment and admissions events and activities.

Minimum Qualifications

  • Bachelor's degree or equivalent combination of experience, education, and training.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

Preferred Qualifications

  • Graduate theological degree is strongly preferred.
  • A minimum of two years of work experience in church, college campus ministry, and/or university student recruiting.
  • Experience in a graduate theological school is highly desirable.
  • Experience with event planning, hospitality, and customer service is preferred.
  • Candidate must possess a strong working knowledge of MS Office and experience with enrollment management software is desirable (e.g., Slate).

  • Demonstrated skill in planning, developing, implementing, and coordinating student recruitment is preferred.

  • Candidate must have a valid driver's license required to travel for recruiting purposes.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

 

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Admissions Analyst

The Admissions Analyst at the Candler School of Theology reports to the Assistant Director of Admissions – Operations and Communications and is responsible for data reporting and analysis in the Candler Office of Admissions and Financial Aid, along with providing operational support.

Job Description

  • Manages the admissions process and maintenance of admissions, statistical, demographic and business records and data to ensure effective and efficient operations.
  • Manages data testing process and ensures accurate data is maintained.
  • Develops and maintains policies and procedures for the admissions process including, but not limited to, Customer Relationship Management (CRM) or a related system.
  • Leads efforts to identify and implement new processes or process improvements to maximize efficiency and to provide accurate, timely, and customer-focused responses to inquiries.
  • Uses data from enrollment management and related systems to advance the admissions strategy in driving prospects to complete the application process.
  • Completes extensive data analysis to review prospect trends and make recommendations.
  • Assists in training new users on systems and implementing new initiatives in the enrollment management or related system.
  • Assists with recruitment and other student services projects and activities as needed.
  • Performs related responsibilities as required.

Detailed Job Description

  • Create and maintain weekly/monthly/annual admissions data reports
  • Update and assist in maintaining accurate records in Student Information System (OPUS)
  • Support Assistant Director of Operations and Communications and Assistant Dean of Admissions on data analysis, insight integration, and projections
  • Provide support for the office’s use of Slate Customer Relationship Management (CRM) system
  • Assist in maintaining the communication series in CRM and mailings
  • Manage user side admissions interfaces, including admitted student checklists, incoming student portal, and Zendesk
  • Maintain registration and pre-event communication for on campus recruitment events
  • Manage campus visits including, but not limited to, room reservations, food orders, digital registration mailing, etc.
  • Pull budget and transaction reports out of Emory’s financial systems and reformat or add additional analysis, as necessary, for presentation to the admissions team Office Administration
  • Staff the front desk in the Candler admission suite, greet guests, in person or via phone, and direct them to resources, as appropriate.
  • Proactively build rapport with current and prospective students, provide information about the Candler resources available to help them.
  • Respond to prospective student inquiries, including the admissions and financial aid listservs, in a timely and effective manner, as appropriate, or direct the individual to the appropriate admissions staff person for assistance.
  • Process travel and expense reports and payment requests on behalf of the Candler admissions team via Emory’s Compass and Emory Express systems; process Candler sponsorships and conference registrations
  • Book travel and accommodations for conference and event guests, faculty, and students
  • Order supplies and equipment for the admissions office.
  • Support Candler event preparations.
  • Supplemental support for Candler’s student employment program.

Minimum Qualifications

  • Bachelor's degree and one year of admissions, academic services, data management or analysis, web development, training or related experience or an equivalent combination of education, training and experience.
  • Proficient with Microsoft Office applications. Strong Excel skills, including proficiency with sorting, advanced filtering and some knowledge of queries.
  • A basic knowledge of website development or maintenance applications.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

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Coordinator, Business Operations

The Coordinator of Business Operations manages the Dean's suite, maintaining the reception and directing guests appropriately. Also manages phone calls and voicemail. 

Regular work hours are Monday – Friday 8:00 a.m. – 5:00 p.m. with a one-hour lunch.

Job Description

  • Supports business operations and performs routine and moderately complex office tasks, including but not limited to, proofreading, editing and preparing correspondence, reports, manuscripts, and other documents; monitoring expense accounts; maintaining calendars and coordinating meetings and special events.
  • Gathers and review incoming correspondence and prepares outgoing correspondence for manager's review and distributes mail for the Finance & Administration department.
  • Processes human resources and payroll transactions.
  • Orders and maintains office supplies and forms, checks inventories, and ensures accurate orders are received.
  • Serves as the Emory Express/purchasing contact and expense report proxy for faculty and staff. May initiate orders and receive shipments of equipment and supplies.
  • Provides administrative support for human resources activities including I9 verification and student employment.
  • Generates, reviews and processes purchase orders and invoices.
  • Resolves discrepancies, maintains appropriate documentation and responds to inquiries regarding invoice and payment status.
  • Assists in the preparation and monitoring of departmental budgets.

Detailed Job Description

  • Greets visitors to the Dean’s Suite, directing guests appropriately.
  • Maintains the office binder of Who’s Who in Candler Services. 
  • Makes coffee for the Dean’s Suite.
  • Gathers and reviews incoming correspondence and prepares outgoing correspondence for manager's review and distributes mail for the Finance & Administration and the Dean.
  • Maintains filing system including maintenance of the Dean’s hard copy file catalogue and inventory of office supplies.
  • Assists with events in the Dean’s conference room as necessary.
  • Supports the Chief Business Officer and Candler’s Finance and Administration team including monitoring expense accounts, maintaining calendars, and coordinating meetings and special events.
  • Assists in the preparation and monitoring of departmental budgets.
  • Reviews and processes internal and external payment requests for Finance and Administration team.
  • Acts as proxy for faculty requiring assistance with entering expense reports into the Compass Financial System.
  • Reviews and processes purchase order and invoice information into the Emory Express procurement system for the Dean’s Office team or staff and others, as required. 
  • Properly evaluate travel expense policies at both Emory and Candler when processing and reviewing expense reports for faculty. 
  • Prepares requests for general and/or travel reimbursements for Candler staff and students.
  • Resolves vendor-related questions pertaining to invoices/charges and follows up on cancelled or delayed deliveries.
  • Processes human resources and payroll transactions.
  • Creates new faculty and staff files reflecting new hires.
  • Faculty Meetings Support (August through May) compiling faculty publications and Activities Reports for each meeting as well as placed on tablesto 9:00am.
  • Reminds faculty of monthly meetings via e-mail notices.
  • Works with Candler Events to request primary and backup space for monthly Faculty Meetings and lunches.
  • Collects publications for meeting and places them on the publications table. Returns them to faculty after the meeting. 
  • Support and back up support for the Dean including purchasing books and other research materials. Print, fax and scan documents. Assist with travel plans. Order flowers/gidfts on behalf of Candler.  And track parking vouchers.
  • Creates binders and other materials for the Dean’s Office at the start of each academic year and/or semester
  • File electronically and in hard copy form Faculty Annual Reports and CVs. Including the preparation of a binder with Faculty Annual Reports/Track Faculty Annual Report submissions.
  • From Faculty Annual Report data, compile data for reports as needed.
  • Copy and print documents as requested for Dean’s Suite. Assist in assembly of large mailings.
  • Assist Faculty Support with compiling end-of-semester course evaluations for the Associate Dean of Faculty and Academic Affairs.

Minimum Qualifications

  • Bachelor's degree in business administration, communications or a related field and
  • Two years of office administration, project management and/or budget management experience OR an equivalent combination of education, training, and experience.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. 

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Director, Academic Support & Enrollment

The Director of Academic Support and Enrollment oversees all programs and staffing for writing and academic skills support, including the Candler Writing Center and TESL instruction. Works closely with the Associate Dean of Faculty and Academic Affairs to hire adjuncts where appropriate for TESL courses and with the student worker office to appoint tutors.

Job Description

  • Orients faculty advisors to academic support and assist in designing MDiv505 and other advising initiatives in the curriculum.
  • Collaborates with faculty and senior administrators to develop new programs to provide academic support to Candler students at all levels.
  • Tracks and maintains statistics on student progress, providing regular updates and analysis to the Associate Dean, Dean, and Office of Admissions and Financial Aid.
  • Works closely with the registrar and academic dean to intervene in cases where students may fail to make progress or face obstacles to their success.
  • Refers students to appropriate resources at Candler and Emory for tutoring, career guidance, spiritual guidance, counseling, and financial concerns.
  • Communicates with students and student groups about resources at Candler and Emory that enhance student success.
  • Fosters an atmosphere of inclusiveness through programming and collaboration with DEI administrators and the Community and Diversity Committee.
  • Participates in student concern meetings and works closely with student tracking systems such as Advocate and Slate to provide data to student concerns group.
  • Identifies and researches best policies, practices, and procedures for student success that are appropriate to graduate theological education and makes recommendations.
  • Teaches in the Candler academic support programs including Candler Advance and/or TESL programs.
  • Assists the Senior Director of Academic Administration and Associate Dean of Faculty and Academic Affairs in managing honor code cases.
  • Performs related responsibilities as required.

Minimum Qualifications

  • Bachelor's degree and
  • five years of related experience.
  • Understands graduate professional degree programs, curricula, policies, and academic support services.

Preferred Qualifications

  • Master's degree in related field PhD or ThD in appropriate field.
  • Demonstrated experience in academic support in higher education.
  • Able to communicate effectively both orally and in writing.
  • Ability to comprehend, interpret, and apply policies and procedures.
  • Excellent organizational and time-management skills.
  • Ability to establish and maintain collaborative working relationships with individuals from diverse cultures, disciplines, and perspectives.
  • Knowledge of computer and related software programs including student information tracking and records management.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed. Emory reserves the right to change this status with notice to employee. 

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Events Manager

The Events Manager reports to the Chief Business Officer and attends meetings of the Dean's Council and Program Council.

Job Description

  • Plans and executes meetings, functions, and special events for multiple units and departments.
  • Collaborates with staff and clients to establish event goals and objectives; develops and recommends event operating procedures; establishes and manages event planning timelines; creates task assignments; and proposes resources needed to execute event.
  • Determines fiscal requirements for events, prepares budgetary recommendations, and negotiates terms with vendors.
  • Works with designers to create invitations, promotional and other printed materials.
  • Oversees and facilitates event briefing and coordination of speakers/presenters.
  • Provides leadership, direction, and coordination among speakers, staff, and volunteers during event program/production.
  • Prepares post-event analysis to assess opportunities and make recommendations for improving events and services to internal and external constituencies, and to implement recommendations as appropriate.
  • Seeks out innovative and creative ideas for events through research, networking, and continuing education classes.
  • Performs related responsibilities as required.

Detailed Job Responsibilities

  • Compiles and maintains Candler's annual events list, collaborates on the planning and implementation of all the Dean's in person special events.
  • Manages strategic planning, development, implementation, and evaluation of assigned projects with school-wide impact.
  • Collaborates with faculty, staff, and external clients to establish in person event goals and objectives when appropriate.
  • Collaborates with all Candler Program areas to develop and implement in person events that support the school's goals and objectives.
  • Collaborates on student-lead in person events.
  • Provides guidance and support for faculty-initiated in person events.
  • Serves as liaison between various committees engaged in work on special projects/events.
  • Interfaces and collaborates with the University Office of Events on special projects and Commencement.
  • Interfaces and provides guidance for outside organizations hosting functions at Candler.
  • Develops policies and procedures for Candler's Office of Events and projects assigned by leadership, and recommends procedures for collaborative events.
  • Manages the tactical implementation of assigned events and event oversight, including timelines, task assignments, run of show, and briefing documents.
  • Oversees post-event evaluation, including but not limited to debriefing post-event reports, event surveys, and lessons learned.
  • Helps create and maintains a signature presence for all Candler in person events, including invitations to assigned events.
  • Recommends and manages event budgets as well as contract agreements. Monitors budgets, project proposals, records and invoices. Negotiates pricing for in person event services.
  • Recommends new events-related programs to enhance efficiencies and take advantage of economies of scale
  • Evaluates and recommends vendor selection for events and assigned projects.
  • Oversees vendor relationships for Candler facilities and works with Campus Services to coordinate building needs for events.
  • Oversees non-academic room bookings for Candler buildings. 
  • Coordinates staging and building maintenance services for events.
  • Oversees rental units for short-term visitors, including holders of endowed lectureship.
  • Hires, supervises, evaluates, and provides guidance to student employees and volunteers.
  • Proposes resources needed to execute in-person, virtual and hybrid events.
  • Manage hospitality for the Dean's suite, manages and stocks catering and Dean’s Suite kitchens.

Minimum Qualifications

  • Bachelor's degree and
  • Three years of related experience, or equivalent combination of experience, education, and training.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. 

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Program Coordinator - Candler BRIDGE Initiative

The BRIDGE Young Adult Ministry Innovation Hub is a new initiative, housed at Candler School of Theology and supported by Lilly Endowment, Inc.

The position is funded by the Lilly Endowment, Inc. from July 1, 2022 through June 30, 2025.

Reporting to the faculty co-directors of The BRIDGE grant, the Program Coordinator for The BRIDGE Young Adult Innovation Hub will be responsible for implementing the daily operation of the project’s objectives, which include recruiting and supporting congregational teams, event planning, oversight of expenses, and program evaluation. The successful candidate will be a self-motivated, organized administrator, who can foster relationships and strengthen intergenerational networks between congregations and communities. While office space is provided, remote work is allowable. The successful candidate is expected to attend all in-person and virtual events which may occur on evenings and weekends.

Job Description

  • Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
  • Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
  • Conducts research and gathers information to develop various publications.
  • Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
  • Assists in developing and coordinating program-related conferences, conventions, or meetings.
  • Monitors expenditures and may participate in the budget planning process and prepare financial reports.
  • May assist in identifying funding resources and developing fund-raising strategies and initiatives.
  • Prepares operational and statistical reports.
  • Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
  • May supervise assigned project staff, interns and/or volunteers. Performs related responsibilities as required.

Detailed Job Duties

  • Communications and Recruitment including develop and organize a system for soliciting, receiving, and adjudicating applications from congregational teams interested in the program.
  • Communicate regularly with project stakeholders, including Candler faculty, staff and students, congregational teams, denominational judicatories, Fear+Less Dialogues, and Lilly Endowment, Inc.
  • Maintain database of congregational partners.
  • Develop effective methods of communication with diverse array of young adults in the Atlanta area.
  • Maintain a website to showcase congregational projects.
  • Prepare operational and statistical reports to assist in effective decision-making.
  • Write or develop reports, briefings, newsletters, promotional materials, grants or other written materials related to the program.
  • Event Planning including work with Candler’s Events Office and other off-site venues to plan and implement all BRIDGE related projects and events (e.g. reserving space, ordering food and supplies, ordering tech support, paying vendors, promoting events, etc.).
  • Communicate with participants, speakers, and other content designers of events to ensure programming has all necessary logistical support in place.
  • Financial Stewardship including work with Candler Business Office to establish a system for disbursement and oversight of congregational grants.
  • Monitor program expenditures and process payments for expenses.
  • Work with Emory’s Office of Sponsored Programs on financial reports for grant.
  • Congregational Support including assist congregations with writing applications for funds for projects, assist congregations with handling grant money according to Emory University and Lilly Endowment guidelines.
  • Conduct site visits to congregations to document projects and offer support.
  • Work alongside Fearless Dialogues BRIDGE Program Director to field questions and concerns related to the multi-week educational experience.
  • Program Evaluation and Development including develop work plans to accomplish objectives and monitor progress toward their achievement.
  • Collect data for grant reports (e.g. evidence of ministry activities, photos, videos)AND develop and implement evaluation forms.
  • Contribute to writing grant annual report with faculty co-directors.
  • Attend any professional development meetings required for project directors and coordinators by Emory University or Lilly Endowment, Inc..

Minimum Qualifications

  • Bachelor's degree in a field related to the program and
  • Two years of related experience, or an equivalent combination of education, training and experience.

Preferred Qualifications

  • Cultural competency to navigate across racial, ethnic, cultural, denominational, age, class, and theological perspectives.
  • Familiarity with and appreciation for local church mission and ministry.
  • Appreciation for and willingness to learn from young adults.
  • Excellent oral, interpersonal skills, and writing/editing skills.
  • Ability to initiate projects and creative proposals as a self-starter who values and seeks collaboration.
  • Ability to multitask while continuing to meet deadlines.
  • Effective and efficient use of Microsoft Office products and file sharing software.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

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Program Coordinator - World Methodist Evangelism Institute (WMEI) and Faculty Support

The World Methodist Evangelism Institute (WMEI), a cooperative missional ministry of World Methodist Evangelism (WME), World Methodist Council and Candler School of Theology, offers opportunities for study and research in the nature and practice of contextual evangelism. In partnership with churches around the world and using a multiracial and multinational faculty, the WMEI brings world evangelism leaders, lay and clergy, faculty and students together at Candler and at other places abroad, and sends faculty to different countries to share insights and learn from the experience of others. Connecting, encouraging, mentoring, resourcing, training, transforming, inspiring, and providing cross-cultural experiences in world evangelism, the WMEI has been instrumental in the work of strengthening the pan-Methodist/Wesleyan family as a movement that is mission driven, situated in time and space, in each culture and conjuncture. Annually, Candler students and students from other seminaries are permitted to enroll in the institute’s international and regional evangelism seminars for academic credit.

Job Description

  • Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
  • Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
  • Conducts research and gathers information to develop various publications.
  • Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program. Assists in developing and coordinating program-related conferences, conventions, or meetings.
  • Monitors expenditures and may participate in the budget planning process and prepare financial reports.
  • May assist in identifying funding resources and developing fund-raising strategies and initiatives.
  • Prepares operational and statistical reports.
  • Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
  • May supervise assigned project staff, interns and/or volunteers. Performs related responsibilities as required. 

Additional Responsibilities

  • Provides assistance to faculty inquiries involving common software and online applications in the academic setting (e.g., Word processing, publication, spreadsheet, presentation, Acrobat) to researching, identifying, and arranging training for advanced software and online technologies that could enable faculty to extend their work in their research and pedagogy in new directions.  
  • Provides direct support for faculty in day-to-day needs for classroom and research including travel arrangements, scheduling of advising sessions and alternative exam times, distributing graded materials, developing appropriate classroom materials, and assisting with document preparation and editing.
  • Assists the Supervisor of Faculty Support Services with International Initiatives, including international payments, support for international faculty and students, securing visas, and compiling reports and surveys from Candler and international students and faculty.
  • Performs related administrative responsibilities as required.

Minimum Qualifications

  • Bachelor's degree in a field related to the program and
  • Two years of related experience, or an equivalent combination of education, training and experience.
  • Effective and efficient use of Microsoft Office products and file sharing software, such as OneDrive.

Preferred Qualifications

  • Familiarity with programs of theological education, the mission of Candler School of Theology, Emory University, and The United Methodist Church. 
  • Awareness and sensitivity to various global cultures due to the high international exposure and interaction this job requires.
  • Bi- or multi-lingual is a plus
  • Excellent oral, interpersonal skills, and writing/editing skills. 
  • Strong interpersonal skills and ability to interact with students, staff, and faculty at all levels. 
  • High attention to detail and excellent, proven project management skills
  • Wide knowledge of educational policies and procedures. 
  • Extensive knowledge of office productivity and educational technology. 
  • Must develop, maintain and oversee workflow and relationships across the program, including prioritization and execution of work assignments, events and special projects
  • Formal theological training and/or experience with residential intentional community is a plus.
  • Ability to initiate projects and creative proposals as a self-starter who values and seeks collaboration. 
  • Ability to multitask while continuing to meet deadlines. 
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. 

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