United Methodist Women Seeking Sponsorship Coordinator for Assembly 2014

Assembly is a four-day event, which will include an arena program, exhibit hall, workshops, networking groups and social functions.  This is a part-time, consultant position lasting approximately 1 year. Salary is flat or can work on commission.  Travel and expense budget is in addition with a cap.

Event Date:  Core Event – Friday – Sunday, April 25 – 27, 2014.  Pre event – Thursday, Post events – Sunday/Monday.

Event Location: Kentucky Int’l Convention Center, Louisville, KY

Primary Goals:  Sponsorship program creation, coordination and management for Assembly 2014


  • Reports to Asst. Assembly Chair for program planning and the Business Manager on-site.
  • Creates Assembly 2014 “Make It Happen” Sponsorship Opportunities Plan including in-kind donations, booth rentals, program book, special events, specified program elements, and more
  • Meet goal of doubling sponsorship donations from 2010 Assembly
  • Meeting sponsorship goals while adhering to the standards and values of United Methodist Women
  • Works with UMW assigned staff member to vet applicants for sponsorship
  • Works with Communications Dept. to produce any sponsorship marketing materials on website
  • Create ideas for United Methodist Church targeted entities sponsorship opportunities
  • Create ideas for coalition partners targeted sponsorship opportunities
  • Works with registration company to create linked registration page for vetted sponsorship applicants
  • Work with Communications Dept. and Business Manager to manage and coordinate deliverables for Sponsor/Donors
  • Works with Production Coordinator and Decorator to manage all equipment orders and needs for booth set-up
  • Mentor sponsorship intern from UMW supported college.


  • Manages and coordinates needs for all sponsors, booth rentals, vendors and anything related to sponsorship
  • Is pro-active in creating strong relationships and support for sponsors during event
  • Acts as liaison between sponsors and Production Coordinator and Decorator
  • Comes early and stays late to manage all load in and load outs of all sponsorship needs – i.e., booths and more.
  • Will manage intern and their work on site.


  • Strong background in creating complete sponsorship programs for large conference events (5 yrs. experience preferable)
  • Experience working in the not-for-profit environment (3 or more conferences preferable)
  • Should be familiar with excel, exhibit hall management software systems, on-line registration techniques and can learn UMW CRM database system
  • Experience in exhibit hall management helpful
  • Familiarity with United Methodist Women culture and structure helpful
  • Familiarity with United Methodist Church culture and structure important (Boards, Agencies, Seminaries, etc…)
  • Able to be self-driven and pro-active while keeping in mind culture of faith-based membership organization
  • Able to plan ahead using not-for-profit extended timelines (can’t work 24/7 for 3 mos.)
  • Strong interpersonal skills – able to communicate clearly with outside companies, not-for-profits, UMW membership and staff
  • Looking for a team player who contributes until the job is complete.

Interested persons should e-mail questions, proposals and resumes to sbrockus@unitedmethodistwomen.org

Check out this website to read about past Assembly experiences: http://prod.umwomen.org:88/